Microsoft PowerPoint is widely used for creating slideshow presentations in business and education. But how do you compare two versions of a presentation? And is there a way to flag edits in a PowerPoint file? Let us introduce the Compare and Comment functions in PowerPoint.
You may need to compare two versions of a PowerPoint presentation to see the differences between them (e.g. if a colleague has edited it directly without noting the changes). And the quickest way to do this is with PowerPoint’s built-in Compare function. To use this:
You will then enter Review Mode. This will open the Reviewing Pane, which shows a list of all edits in the presentation at the right of the screen.
Once you have compared two versions of a presentation, you should check all the changes. You can do this via the Reviewing Pane, which includes both of the following:
Clicking the edits in either section will take you to the relevant part of the presentation and bring up a list of individual changes.
You can then review each edit in turn:
Finally, when you’ve finished reviewing edits, click End Review.
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All selected edits will then become part of the open document, so don’t forget to save it after reviewing.
If you are editing a PowerPoint presentation, rather than relying on the Compare function, you can track changes between versions using the Comment tool. To do this:
You can then view comments either via the Comments pane or by clicking the comment icons within the presentation. And you can delete comments by clicking the ✘ icon in the Comments pane or by right clicking the comment icon on the slide and selecting Delete Comment.
You can also reply to comments in a PowerPoint presentation. To do this:
You can then repeat this process to reply to a reply on a comment (and so on). This can be useful if a presentation goes through several rounds of editing, as it allows each editor to provide feedback. And don’t forget to have your work checked by a professional to ensure it’s error free.
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