Title Case or Sentence Case? (How to Capitalise Headings)
  • 3-minute read
  • 30th September 2017

Title Case or Sentence Case? (How to Capitalise Headings)

Whether headings are capitalised correctly isn’t nearly as important as writing a good essay in the first place! But there are rules about how to capitalise headings, so you should check your style guide for advice. Usually, one of two approaches is used: ‘title’ or ‘headline’ case and ‘sentence’ case. In this blog post, we set out what these mean and how each version works.

Title Case (All Major Words Capitalised)

‘Title case’ or ‘headline style’ refers to any approach that capitalises the main words in a heading. Usually, this includes:

  • All nouns and pronouns
  • Verbs and verb phrases
  • Adjectives and adverbs
  • The first word in a title or subtitle

This leaves smaller words, such as articles, conjunctions and prepositions, lowercase. For example, we could write a heading like this:

How to Capitalise Headings: A Guide for the Perplexed

However, the exact rules for title case vary. Some people recommend capitalising longer prepositions, such as ‘about’ or ‘between’. Others say to capitalise subordinating conjunctions, too. The key, then, is to check your style guide (if you have one) and use a consistent approach.

Sentence Case (Capitalised Like a Sentence)

‘Sentence case’, as the name suggests, capitalises headings as if they were sentences. This typically means that only the first word in titles and subtitles should be capitalised. For instance:

How to capitalise headings: A guide for the perplexed

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One exception here is proper nouns, which are always capitalised:

Capital cities in signage: Road sign fonts in Paris and London

Above, ‘Paris’ and ‘London’ are capitalised because they are proper nouns.

Of course, most street signs sidestep this problem by going for ALL CAPS.

Title Case or Sentence Case?

This depends on several things. Most universities and businesses will have a style guide, which may include advice on capitalising titles. And if you are using a style guide, you should check it for the recommended format.

The AP Stylebook, for example, recommends capitalising any word more than four letters long, while the Chicago Manual of Style ignores word length. In other words, the correct terms to capitalise in a heading would vary depending on the style guide you’re using.

If you need a hand, there are various online tools designed to help. But don’t forget to get your work proofread, too, as our expert editors can help you ensure that all headings in your work are correctly capitalised.

Comments (2)
Lesley Wyldbore
10th July 2020 at 13:58
Thank you for this clarification. I have a blank spot regarding different types of capitalisation, not least because the different styles each have many names (Headline Case = Title Case = Max Caps). I can never remember what is what; and this is further not helped by project managers who write 'Essential Caps' for Sentence case, where I would expect 'Essential caps'. Sigh. I'll get it one day.
    Proofed
    10th July 2020 at 15:12
    Thanks, Lesley. And yes, terminology in the editing world is a bit of a nightmare sometimes, so it's always best to double check these things!

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